Boo at the Zoo - Spooky Treat Station Registration

Friday October 31

Other dates...

4:00 PM  –  8:30 PM

Please use this form to sign up for any vendor date during Boo at the Zoo.

You will choose your dates in the selections below, and make any additional notes in the registration form. Please disregard the ticket you receive after check out. 

Boo at the Zoo delights approximately 18,000 costume-clad youngsters and their parents over seven nights, at the biggest gathering of little princes and princesses in the Pikes Peak region. We want your organization to be a part of it! High visibility, low overhead and big fun are the three key elements every organization looks for when participating in an event, and Boo at the Zoo guarantees all three.

 

Dates:

October 17-19 (Friday, Saturday and Sunday)

October 24-26 (Friday, Saturday and Sunday)

October 31 (Friday)

 

Time:  

4 to 8:30 p.m.

 

Place:

Cheyenne Mountain Zoo

 

Booth Set-Up:

Arrive between 2 p.m. and 3:30 p.m.

 

Tear Down:    

You MAY NOT tear down/remove your booth prior to 8:30 p.m. each evening.

 

Attendance:

Approximately 18,000 participants

 

Beneficiary:

Your investment helps offset Boo at the Zoo expenses and supports the care of our animals. Cheyenne Mountain Zoo will purchase more than 315,000 pieces of candy for treat stations to distribute over the seven nights (candy is free for you to give away, but is not donated to the Zoo).  The rest of the revenue goes to support the care of our animals. CMZoo is a nonprofit and one of only a handful of zoos nationwide that does not receive any tax or government support, and Boo at the Zoo is our largest public fundraising event of the year.

 

Booth Details:

Your investment fee includes:

All the candy you will need!   The candy that we provide is manufactured by companies belonging to the Roundtable on Sustainable Palm Oil, which means they are dedicated to doing their part to protect wild orangutan habitat.

Please do not bring your own food or candy items to hand out unless pre-approved.

One six-foot table (table covering, tent and lighting not included; you are required to bring your own)

Access to electricity

Ability to leave booth materials at the Zoo for multi-night vendors.  Tents, in bags, and two sealed storage containers can be left at your booth space overnight (for multi-night vendors only). Be aware that your materials will be exposed to the elements and wildlife, so be sure they’re waterproof and there is no food/candy or valuables left inside. Materials that do not fit in your two allotted containers must be removed from the Zoo each night. (We cannot store large quantities of brochures and giveaways.) If you leave booth materials from week to week, we will move them to a secure location during the week, and deliver them back to your booth for the next event night.

Special location requests are granted on a first-come, first-served basis. You will receive notification of your location, in addition to more detailed logistical information, before the event.

 

Allowed Booth Activities/Giveaways

Vendors can bring giveaways, coupons or any other promotional items to market your product or company!  Most “swag” is welcome with advance approval from the Zoo. The following items are exceptions and not allowed: balloons, Frisbees™, bouncing balls, stress balls and bubbles are not allowed on Zoo grounds as decorations or as handouts to guests. 

Do not host any additional activities at your Spooky Treat Station – activities are not permitted due to the large crowds.

No roaming to handout items away from your booth location. Giveaways and flyers must be handed out only from your booth location.

Sorry, you may not ask guests to fill out entry forms or sign-up for lists – collecting of information is not permitted due to the large crowds at this event.

 

No selling items or collecting donations is allowed.

 

From the Animals

Each organization/company is eligible for 10 discount coupons, good for $3 off per ticket.  A discount code will be emailed to the email address that you list on your registration.

 

Refund Policy

Refunds or exchanges for Boo at the Zoo Spooky Treat Station registrations are not available for any reason.

Boo at the Zoo will take place rain, snow or shine. No refunds or transfers for inclement weather.

 

Non-Profit Booth Space

Paid registration is the only way to 100% secure a booth space for the event. Special considerations will be made on a case by case basis.

To Register

Fill out the form below.

 

Questions

Mellisa Scott

719.424.7847 or mscott@cmzoo.org

 

             

 

Investment Fee:

New Exhibitor

Returning* Exhibitor

New Nonprofit Exhibitor

Returning* Nonprofit Exhibitor

1 Night

*No Saturdays

$300

$275

$275

$250

2 Nights

*Pick any 2

Max of 1 Saturday

$480

$455

$455

$430

3 Nights

October 17-19

$700

$675

$675

$650

4 Nights

October 24-26, 31

$910

$885

$885

$860

5 Nights

October 17-19 AND

October 27 AND 31

$940

$915

$915

$890

7 Nights

October 17-19, 

24-26 & 31

$990

$965

$965

$940

* CMZoo considers returning exhibitors as those who  participated in Boo at the Zoo in 2024.

 

Additional Information:

** Exhibitor fees for your booth must be paid in full prior to you attending the event**

  •   Please bring your own decorations for your Spooky Treat Station, which can include the following:
    • Tent (weights required; booths must stay operational during inclement weather)
    • Table covering (required)
    • Company signage
    • Marketing collateral
    • String lights or spotlights for your table (supplemental lighting is strongly encouraged; the Zoo is minimally lit during this event)
    • Festive and kid-friendly Halloween decorations
    • Costumes – We encourage your staff/volunteers to dress up, but please keep the younger children in mind – nothing profane or too scary.  Costume face masks are NOT allowed for adults at the event, including booth staff.
    • A maximum of four Spooky Treat Station staff/volunteers must be at your station until 8:30 p.m. each night.
  • ALL staff/volunteers must be 18+. Anyone under 18 must pay admission to enter the event
  • Staff/volunteers must arrive by 3:30 p.m. for set up, and stay until 8:30 p.m.  All vehicles must be parked inside the Zoo and treat stations must be ready by 3:50 p.m. 
  • You must remain at your booth throughout the event.  Roaming the Zoo to hand out promotional material or interact with guests is NOT permitted.
  • You are welcome to bring a pop-up tent. If you use one, please be sure to weight it properly to protect against wind gusts.
  • All materials left at the Zoo overnight must be clearly marked with the organization’s name and packed in two sturdy storage containers. You may also leave one large item, like a pop-up tent. Tents, in bags, and two sealed totes will be left out at booths overnight (for multi-night vendors only).  Materials that do not fit in your two allotted containers must be removed from the Zoo each night. (We cannot store large quantities of brochures and giveaways.)  If you leave booth materials from week to week, we will move them to a secure location during the week, and deliver them back to your booth for the next event night.

 

$275.00
$480.00
$940.00
$455.00
$890.00
$300.00
$915.00
$965.00
$675.00
$275.00
$965.00
$675.00
$990.00
$650.00
$455.00
$885.00
$430.00
$250.00
$915.00
$885.00
$940.00
$910.00
$860.00
$700.00